Syncing and managing your files
After Drive is set up on all of your workstations, you can start syncing files with your PrivateCloud.
To access your files, do any of the following:
- Click the link below your sync tasks to open the Drive folder on your computer and then select the files or folders you want to access.
- In the Drive tray menu, you can click the folder icon on the top right-hand corner to access the local syncing folders from different connected servers.
To sync your files, do either of the following:
- Put your files into the Drive folder on your computer to start file syncing. When file syncing is in progress, a blue symbol will appear on the application icon in the system tray of your computer, which will be replaced with a green one once the syncing process is complete. If you pause syncing, a gray symbol will appear.
- Right-click on any file on your computer to copy it to your Drive sync folder.
If you want to pause or resume the sync process, click on the application icon in the system tray of your computer, and then choose Pause or Resume.
To enable syncing Shared with me:
- On Drive, you can choose to enable syncing files and folders shared by others by clicking any shared item on the notification tray, or right-clicking on any shared item in Notifications, and choosing Sync this item.
- To enable syncing Shared with me if the feature has not been enabled, select the connected server and click + Create. Choose to enable syncing Shared with me on the wizard page, which will guide you through the process.
Icon overlays
Icon overlays appear on the bottom left corner of the files or folders in your local Drive folder, indicating their status. You can untick Show icon overlay for file status in Global settings if you do not wish to see them.
| Icon | Description |
|---|---|
| This icon indicates that your file or folder has been successfully synced and is up to date, or it is yet to be processed. | |
| This icon indicates your file or folder has been filtered out and has not been synced. Possible reasons include: 1) a system default filter, sync rules filter, server profile settings, or 2) ACL permissions. You can untick Show icons for unsynced files in Global settings if you do not wish to see this icon. | |
| This icon indicates that sync is currently in process. | |
| This icon indicates that you have read-only permission to the synced file or folder. |
Status indicator for On-demand Sync tasks
For tasks set with On-demand Sync on, the below icons indicate the current sync status.
| Icon | Description |
|---|---|
| This icon indicates that your file or folder is available when online and does not take up disk capacity. You may open and download a local copy to the computer, or right-click on the file, select Synology Drive and Pin local copy permanently to maintain a local copy. | |
| This icon indicates your file or folder has been downloaded to a local computer. You may right-click on the file, select Synology Drive and Free up space to delete the local file and release the space. | |
| This icon indicates that the file has been permanently pinned to a local computer and is able to be viewed offline. |